What is a fuel card?
How do fuel cards work?
Why should I get one?
How do I get a fuel card?
Where are fuel cards accepted?

Fuel cards provide additional benefits to fleet owners as compared to vanilla purchase cards. One such benefit is the detailed reports to fleet managers by capturing low-level data which provides details like the mileage of vehicles, the gallons or liters of fuel filled, and the need for servicing the vehicle. There are various forms in which fuel cards are available, such as:

Branded fuel cards

These are issued by the fuel companies and use a particular brand. Some examples would be: BP, ExxonMobil, Sunoco.

Universal fuel cards

These do not use any particular brand. For example, Wright Express, U.S. Bank Voyager, Comdata, etc. These provide universal coverage and other benefits like level 3 data capture and online reporting tools.

Merchant branded cards

Fuel merchants partner with fuel companies to issue universal or branded fuel cards. Some examples are, Quik Trip, Circle K, and Thornton.

Enhanced data capture

• Enhanced data enables tracking of fleet expenses and efficiency of the fleet. Fleet cards can be used for expenses such as fuel, truck maintenance, truck repairs, truck cleaning, replacement vehicle rental, etc.
• Enhanced data including details such as odometer reading, fuel product, fuel grades, the quantity of fuel, driver ID, vehicle ID, and tax information coupled with transaction details (such as date, time, location, and spend amount) enable rich repowering for fleet managers.
• Enhanced data enables richer reporting which can be used by fleet managers to identify problem areas such as a truck with lower fuel efficiency, fraudulent transactions by a truck driver, etc.
• Level 3 data enables a control on both fuel and maintenance
  • Complete insight into driver behavior and vehicle operating costs
  • Complete oversight of trends and analyses that matter to the agency

Telematics interface

• Integrate GPS data (vehicle location, idling, speeding, and fueling) with purchase data to track fleet performance / dashboard for driver performance
• Determine if the truck is refueling at a location which is appropriate to its route (location / time)
• Truck driver behavior can be tracked using the telematics interface. Metrics related to the route taken, driving speed, trip schedule, and braking can be used to track truck driver efficiency and identify any anomalies such as unscheduled stoppage of the truck, deviation from planned route, refueling at a non-partner forecourt, etc.
• Integrate transaction level 2 and level 3 data with reports and dashboards in the self-service portal. Details that are not available in the invoice can be made available in various online reports / drill-down reports / dashboards

Efficient fleet administration

• Fuel card platforms need to support API-driven interfaces to clients' purchase systems / accounting system (A/R and A/P systems), ERP systems, and reporting systems. API will enable quicker interfaces to be built with industry players and provide an opportunity for co-creation / joint offerings with partners.
• Fuel card platforms need to support detailed tax reporting and drill-down-transaction reporting. Ease of transaction reconciliation is another key ask from fleet administrators.
• Fuel card enables life cycle data management for the fleet. All expenses involved in running the fleet are captured on the fuel card. This enables expense monitoring at the truck level. Combined with revenue management details, profit & loss reporting can be done at the truck level.
• In-vehicle mobile tablets and apps improve driver productivity and efficiency

Leveraging social, mobile, analytics, and cloud

• API-driven interfaces to fuel card platforms will enable leveraging of social media for customer servicing, acquisition, and campaigns
• Issuance of NFC digital wallets for fuel cards
• Location-based offers / analytics-driven dynamic offers promote car wash based on the cardholder’s earlier transaction history, his / her current need (e.g., service the truck), and tie-up with dealer for promotional offers
• Customer experience across various touchpoints (mobile, call center, physical store) needs to be consistent and seamless
• New technology in the area of fleet analytics shows much promise in helping to evolve fuel management strategies further
• Wireless and transponder technology coupled with cloud-based infrastructure (especially for telematics) will improve vehicle data gathering, reporting, and analysis

Real-time updates

• Tracking truck location through GPS and fuel refilling location / time stamp enable fleet managers to keep a close eye on any leakages in fuel spending. This enables close monitoring of working capital requirements and directly affects free cash flow of the firm.
• Mobile phone apps help cardholders locate the nearest service station.

Wide card acceptance

• Increasing number of multinational and local acquirers are accepting the cards, and this increases revenue. This would require the fuel card platform to support interfaces with various fuel-card- specific networks.
• Acceptance at international transit routes requires a fuel card platform with capabilities in handling multiple currencies and fee processing.

Fraud Management

• Fuel card skimming and misuse at forecourts by fleet drivers are the major reasons for fuel card frauds. This can be prevented by using Chip & PIN cards and effective fuel monitoring reporting.
• Alert the fleet managers when card use occurs in a location that is not consistent with GPS vehicle location.
• Security advancements and fraud management result in improved margin and save millions of dollars.

Business benefits

Improved reporting for customers with enhanced data•Improved reporting helps customers to understand fuel efficiency of the vehicle and to determine the problem in case of lower efficiency. •This will improve the margins.•EMV-compliant issuing and transaction processing / Tokenization•EMV cards and tokenization will significantly reduce card skimming and fraud cases. •Reduction of card skimming and fraud cases will save millions for the issuer and customers.•Mobile payment, cardless transactions, and digital wallet•New payment options are available to customers. •The new payment methods will help fuel card issuers to evolve from a card-driven environment to a customer-driven environment and generate greater customer satisfaction.•Seamless experience for the customer across different channels like mobile, proximity, and online•Improvement in consumer perception and satisfaction•Improved sales•Building brands•Collecting customer information for targeted marketing tactics•Location-based offers / analytics-driven dynamic offers•Driver can self-manage loyalty coupons / offers•Fleet managers can track their offers and savings•Real-time updates •This ensures a decrease in working capital requirements•Provides location of the service station to the customer in need